Accounts Assistant

ACTSERV is an actuarial consulting firm with two decades of business visibility. Our staff have acquired extensive knowledge, experience and expertise in executing advisory services in employee benefits, life insurance, banking, health and general insurance, and investments in Africa.

We are seeking a highly motivated and detail-oriented individual to join the Finance department as an Accounts Assistant. The role holder will be involved in supporting daily financial activities, preparing management accounts reports and ensuring accurate journal entries and reconciliations.

Reporting to: Chief Finance Officer

Key Duties and Responsibilities:

• Accurately inputting financial data into accounting system ERP next, maintaining organized records for all financial transactions and supporting documentation;
• Prepare and issue invoices to clients for services rendered, follow up on outstanding invoices and maintain records of payment receipt;
• Track incoming payments and updating accounts receivables and reconciling discrepancies between invoices and payments;
• Reconciling bank statements with financial records on regular basis and monitor bank balances and flag any unusual transactions;
• Review and process staff expense claims and reimbursements, ensuring compliance with company policies for expense approvals and maintaining records for audit purposes;
• Preparing weekly, monthly and yearly finance reports;
• Assisting in preparing financial reports,updating financial trackers and support budgeting processes;
• Support external audits by preparing requested financial data and documents ensuring records are accurate and up to date for audit review and addressing auditors inquiries and findings;
• Respond to inquires related to payments,invoicing, financial policies and assisting in implementing financial policies and procedures;
• Oversee accounts receivable/payable management, including credit management, collections, and vendor payments;
• Monitor cash inflows and outflows to maintain adequate liquidity for operations and capital expenditures;
• Prepare any ad hoc management reports that may be required for decision making;
• Performing other related roles as necessary and in line with business requirements, as assigned from time to time.

Qualifications:

• Bachelor’s degree in Accounting, Finance or related field from an accredited institution.
• Professional qualification in accounting: CPA 2 or ACCA.
• Minimum of 2 years working experience in accounting field.
• Proficiency in accounting software, such as QuickBooks or a similar ERP system.
• Excellent communication and stakeholder management abilities, with strong written and verbal communication to coordinate with teams and clients.
• Strong attention to detail and high level of accuracy, with ability to maintain accuracy in financial records and reports analyzing data spotting errors or variances.
• Displays initiative, self drive, ownership of work, adaptability & commitment to our professional values.

Please Note: Only shortlisted candidates will be contacted.